In today’s market for transportation design projects, a document controller will save you time, ensure that your files are managed efficiently, and continuously maintain your documents throughout the lifespan of your project.
HI! I’m Karla.
Designers handle complex ideas while document controllers take care of the simple items that often get overlooked.
As a document control specialist with over 20 years of industry experience, I have worked on many of Seattle’s largest infrastructure projects for Sound Transit, WSDOT, and King County.
My career in archiving was launched at the British Empire and Commonwealth Museum in Bristol, England. Working in the museum library enabled me to understand how important it is to invest in record management.
I began working as an archivist in Seattle on architectural and engineering projects. Throughout my tenure, I acquired extensive knowledge of managing documentation and safeguarding project information.
Good document control comes with listening to the client and implementing a document control management plan that will sustain and contribute to the project’s success.
Archived Project Boxes
Uploaded Files
Audits Passed
Books Read & Counting
“I am highly pleased to be able to offer my personal endorsement to Karla Butler and Dossier. I have known Karla for nearly 20 years, and she is the first person I think of for document control on a complex project.
She has the technical skills, knowledge, and experience to make document control run smoothly and efficiently and has consistently demonstrated that on some of the highest-profile projects in the Northwest for clients such as Sound Transit, Washington State Department of Transportation, and King County.
More important are Karla‘s team building, communication, and interpersonal skills.“
Mike Rigsby
Principal Project Manager / Senior Vice President / WSP
Is Document
Control Needed?
Ineffective file management and poor documentation can lead to litigation issues and additional design costs. All design teams should have a document control specialist to ensure that all files are named consistently, stored on the project site, and retained for future reference.
The ideal document control specialist meets with each client, prepares a document control plan based on the project’s scope of work, which creates consistency throughout the project duration.
Services
DOcument Control
Project support for the engineering, architectural and the design sector.
Every project is different, and my approach is to tailor each document control management plan specifically that meets the client’s needs.
DOCUMENT RETRIEVAL
Access to reference files and archives
DATABASE MANAGEMENT
File structure setup and maintenance for project documents
ARCHIVING A PROJECT
Ensures that all files have been stored efficiently and named correctly for future use
SUBMITTALS
Develops a submittal matrix, assists with document production, ensures that the document has undergone a quality review, and transmits to client while monitoring the review comment and response process
PROJECT ASSISTANCE
Daily project coordination such as scheduling meetings, transcribing meeting summaries, and writing progress reports