DOSSIER.
Certifications
SBE (SMALL BUSINESS ENTERPRISE)
MBE (MINORITY BUSINESS ENTERPRISE)
MWBE (MINORITY/WOMEN BUSINESS ENTERPRISE)
OMWBE (OFFICE OF MINORITY WOMEN-OWNED BUSINESS)
DBE (DISADVANTAGED BUSINESS ENTERPRISE)
KING COUNTY SCS (SMALL CONTRACTORS AND SUPPLIERS)
WASHINGTON STATE LICENSED NOTARY PUBLIC
MEMBERSHIPS
“Often times, document controls can be overlooked as a key component of a project, big or small. Dossier understands the critical nature of setting up program teams correctly, right from the very beginning. And the approach taken is one of clarity, patience and joy. Dossier’s willingness to support with expertise and collaboration is why we will partner with them time and time again.”
Alison Tierney
Director of Inclusive Business Partnerships, Mountain Pacific Region / WSP
Mission
Document control is the conduit between the consultant and the client. Ensuring that all project information is kept in safe hands and that files are stored efficiently from the inception of a project to archiving it for future reference. Safeguarding material and maintaining a high caliber of submittals that will benefit both the consultant’s reputation and the client (agency’s) reputation.
Why Is Document Control Needed?
For a successful project, you need a well-organized document process to track submittals, the review process, and design concurrence. Keeping track of contractual documents and ensuring that they are well maintained helps a project to run smoothly.
How can effective document control mitigate legal risks?
A person with good documentation wins the best arguments. They can ensure claim avoidance and project resolution. A document controller can retrieve any information, with the knowledge that all design issues and decisions have been tracked effectively during and after the project. The client can be assured that their project is in safe hands.
What are uncontrolled Documents?
Uncontrolled documents are not tracked through a document control process. If certain design decisions are made without the knowledge of the management team, or if reports have not undergone a team quality check, there could be content that could be damaging to the project. Streamlining the information means that both the design consultant and client are both in concurrence on design issues. A document control specialist will keep track of any design issues that could come up later on in the life of a project. Good documentation enables transparency, transparency mitigates risk.
How easy is it for a document controller to set up a project site?
A document controller will meet with both the consultant and client to come up with an efficient file system. The objective is to set up a project database that is easy for the team to navigate. Thousands of files are stored on project sites and it is necessary that they are organized so that they can be easily retrieved for future use.
“Working with Karla and the Dossier team on multiple Sound Transit projects has been incredible. Karla is the definition of a team player. Her intentionality to truly listen to her teammates and understand the issues that need to be tackled is the foundation she uses to then find ways to support the delivery team in creating a sustainable and successful project delivery process. She has a proven track record of delivering the highest quality work for public agencies and consulting firms. The ways that she collaborates and communicates make her and the Dossier team a joy to work with and an amazing asset to every team that they’re a part of.”